Asendify NotesHow should I set up my notes workspace?
Give each thing you track its own database (tasks, clients, content, meetings), link them with relations, and give each one two or three views: a board by status, a calendar by date, a table for editing. Add a Home page that shows what matters today. Tick what you manage below for a layout to copy.
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How the layout is chosen
| If you track… | You get a database with these views |
|---|---|
| Things that move through stages (tasks, clients, content) | Board grouped by status |
| Things with a date (due dates, meetings, publish dates) | Calendar |
| Projects with a start and end | Timeline |
| Visual items (content, books) | Gallery |
| Everything | A table or list for quick editing and search |
The planner follows fixed rules from your answers; it doesn't send them anywhere. Each database also gets the properties it needs (status, dates, relations between databases) so the views work.
How Asendify Notes helps
Asendify Notes is a private, Notion-style workspace with everything this layout uses: pages inside pages, databases with 15 property types including status, relations, rollups and formulas, six views (table, board, list, gallery, calendar and timeline) with their own filters and sorts, linked databases for a Home page, and up to 20 workspaces to keep work and personal apart.
It comes with 10 built-in templates: second brain, task board, simple CRM, content calendar, meeting notes, goals (OKRs), habit tracker, journal, reading list and team wiki. The plan above names the ones to start from. You can also import the Markdown and CSV files from this planner.
Asendify Notes costs £1,450 a year (£1,000 + 45% service fee). There is no free plan or trial, and each account has one owner: others can read shared pages but not edit them.
Questions
How should I organise a Notion-style workspace?
Keep a small number of top-level pages, put anything you track (tasks, clients, content, meetings) in a database rather than loose pages, and give each database two or three views for the ways you look at it, such as a board by status and a calendar by date. A Home page with linked views of what matters today ties it together.
Should I use one database or many?
One database per kind of thing: tasks, projects, clients, content and so on. Link them with relations (a task belongs to a project, a project to a client) instead of copying the same information into several places.
What views should each database have?
Use a board for anything that moves through stages, a calendar for anything with a date, a timeline for projects with start and end dates, a gallery for visual items like content or books, and a table or list for quick editing and searching.
Does Asendify Notes have templates for this?
Yes. Asendify Notes has 10 built-in templates: second brain, task board, simple CRM, content calendar, meeting notes, goals (OKRs), habit tracker, journal, reading list and team wiki. The planner tells you which ones match your answers.
Can my team edit the workspace together?
Not in Asendify Notes: each account has one owner, and others can only read, through read-only public links or up to 50 free view-only guests. If your team needs to edit together, the layout from this planner still works in any Notion-style tool that supports shared editing.
Can I import the suggested layout?
You can download it as a Markdown outline and as CSV files with the suggested properties as column headings. Asendify Notes imports Markdown files as pages and CSV files as databases; you then add the views.